Top 10 Features For Effective Fleet Management


Fleet management is one of the most crucial components of a successful logistics plan. Without proper management. Companies cannot control their expenses as well as they could by following these top 10 features for effective fleet management. A company’s most important resource is its employees, and when that resource is mismanaged, a business can suffer drastically. By managing fleet size and the right fleet vehicle type, companies can control the costs associated with employee transportation. Let’s test Digital Tracking own by “GPS Gateway“.

What is fleet management?

Fleet management is managing the number and type of vehicles used during daily business operations. By addressing these vehicles, companies can ensure that employees are always working from a reliable car that supports their work and minimizes the costs associated with employee transportation.

Fleet management is unique to every company. Every business has its individual needs and requirements as far as employee transportation goes. For example, a company that employs hundreds of salesmen may need several different vehicles to accommodate each individual’s tasks. In comparison, another company that employs laborers may have a few various types of trucks due to the multiple tasks they must complete throughout the day.

Benefits of fleet management of GPS Gateway

The benefits of fleet management are genuinely endless. However, the primary use that comes with proper management is cost savings. By managing a company’s fleet and ensuring that it is utilized as efficiently as possible, companies can save substantial money on transportation costs.

By managing fleet size and type, companies can better control costs associated with employee transportation. For example, the price of an employee traveling between work. Their home throughout the day can be substantially decreased by providing employees with transportation options such as public transit or flexible work hours.

Another vastly significant benefit is environmental conservation. By using more efficient vehicles that use less gasoline and are built from recycled materials, companies can help the environment while reducing their fleet’s impact on business.

Cost management

The cost of employee transportation is a significant expense for most companies. As previously mentioned, managing the correct number and type of vehicles will help control these costs.

By doing this, employees will only have access to a car that meets the needs of their work or tasks throughout the day. For example, if a salesperson drives an SUV to work every day because it is ‘easier’ than driving an economy car, they may be costing their company thousands of dollars each year.

Environment management

The environmental impact of fleet management is something that should also be considered. By using more efficient vehicles, companies can reduce the amount of greenhouse gas emissions they contribute each year and help the environment to recover.

Employee health

Employee health is always a concern when it comes to employee transportation. By providing their employees with options such as public transit or flexible work hours, companies can ensure that their employees are getting the necessary amount of sleep, which will help to improve employee health.

Although this is not a direct benefit of fleet management, it contributes significantly to employees’ overall productivity. In addition, it can indicate that a company is genuinely green in its practices for managing its fleet size and type.

A common feature of fleet management

The use of flexible or ‘green’ options in fleet management can be a huge benefit to employees and the environment. By providing employees with multiple options such as public transit and flexible work hours, companies can promote positive health among their workforce and help the environment by reducing greenhouse gasses from vehicles in their fleet.

As previously mentioned, fleet management is a crucial component to ensuring that employees will have a reliable vehicle for their transportation. By managing the correct number and type of vehicles for each employee, companies can ensure that their transportation costs are as low as possible and provide an excellent working environment for all of their employees.

10 must-have features of the effective fleet management system

A fleet requires an efficient fleet management system travel by a fanatical fleet manager. Without any of the two, it would be chaos. So, what does it mean to have an effective fleet management system? What are the things a company should look into, you ask?

The top 10 features of an effective fleet management system

1. Centrasize platform:

Your fleet management system of choice should have a feature that intelligently integrates your business system and fleet data into one centralized database. Migrating data would be an easy-breezy action and accessing and revising them with few issues.

2. Cloud-based solution:

When acquiring a fleet management system, see to it that it has a cloud-based solution which means that you needn’t worry about upgrades and maintenance. This will also give you the added benefit of accessing your fleet records even if you’re in a remote area. So let’s visit Vanizya’s best automation software.

3. Drivers sign- into vehicles:

Each driver will have their login, so their jobs are disseminated as per vehicle type an overview of their careers and deliveries, and seeing ongoing and done jobs per user.

4. Geofencing:

A unique tool and have of an efficient fleet management system. with the use of a gps car tracker, a vehicle s real -time location is visible, creating a virtual boundary for one or more vehicles would be a handy feature not to overload the vehicles and drivers with jobs.

5. Idle and speeding report:

With a gps car tracker installed in all vehicles, the fleet management system will see the idle drivers in real-time. In addition, drivers who are moving too slow or going too fast will also be reported to the manager via system report.

6. Mileage tracking:

Seeing the track mileage of each vehicle allows your company to cut down or reduce expenses. In addition, real-time recording of each car will enable you to look into fuel costs and the mileage of each vehicle in the fleet. You can also use Digital Tracking that is provide by GPS Gateway So that you can track your vehicle in real time.

7. Mobile application/ communication channel:

With a mobile app, users can access their fleet records from any location as long as there’s an internet connection. This would provide a sense of connectivity and togetherness for the carrier and customer. Improving fleet efficiency, productivity, and reducing cost. A dedicated web / mobile app for your fleet will also be an excellent idea.

8. Notification reminder:

SMS notification reminders to either driver, customer, fleet managers on estimated arrival & pick-up time. An effective fleet management system should allow a fleet manager to speak directly via sms. Also send alert notifications to its drivers and customers, and the other way around.

9. Real-time gps tracking:

Through a gps tracker, fleet managers can now see the actual-time location of their vehicles, thereby allowing them to dispatch them for pick up or delivery. The Digital Tracking would also give you the option to see the accurate- time, mileage, and speed of each vehicle in the fleet.

10. Route optimization:

A fleet management system should help improve efficiency through routing optimization, cutting fuel costs, and increasing productivity. A fleet manager will be able to set varying route lengths, thereby increasing the flow of vehicles.

A flexible fleet management solution will allow all business processes to flow in one indivisible platform. All kinds of data will be assembled and arranged in different ways according to your needs. This means that you’ll have many possibilities for making the most out of this powerful resource.

What is the role of a fleet manager?

Fleet managers have a different role from other managers. They are responsible for the performance of their fleet and the smooth running of their business.

The following are some of the responsibilities that they have:

  • They are liable for directing and motivating their team.
  • It must have a good sense of time and responsibility.
  • The ability to adapt to changing circumstances in the business and their fleet.
  • In case of any organizational changes, they should handle the situation expertly. 

There’s no doubt that fleet managers are in charge of their company’s fleet management system. As a result, fleet managers play an essential role in keeping your business moving forward and maintaining optimum performance while driving your profit margin up as well.

Why is fleet management critical?

As reported by the fleet management magazine. In the United States, 65 percent of field managers of large fleets consider fuel expenditures “significant.” 47 percent consider driver performance “very important.”

A similar number, 46 percent, named driver retention “very important,”. While 44 percent said their company’s environmental compliance was of great importance.

This evidence demonstrates that there is no denying the fact that fleet management is a very crucial aspect of business operations. When you have an effective fleet management system in place, your business will continue to run smoothly, and profit will be maximized.

How can fleet operations be improved?

A fleet management system can improve the effectiveness of fleet operations. The choice of plans that meet the needs of your business is a significant factor in enhancing fleet operations.

To choose the best fleet management system. You need to know what you need from your system and what features will serve you best? In addition, You can learn more from our software tutorial, to get the most out of your company and its employees, choosing the correct vehicle tracking and alerting solution is essential.



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